Connecteam tracks shifts. QuickBooks handles invoices. Gusto runs payroll. None of them talk to each other, so hours go unbilled, rates drift, and overtime slips through. Orbito connects them all, reconciles the data automatically, flags issues, and surfaces what needs your attention. You review and approve. That's it.
of revenue leaks between systems
spent reconciling every pay cycle
to connect your tools
Works with Connecteam · QuickBooks · Gusto · ADP
Built for teams using
Security staffing is a $300B global industry. Most companies still reconcile hours in spreadsheets.
From the industry
“We were losing $2,000 a month just on rate mismatches. We didn't even know until we audited three months of invoices by hand.”
— Operations Director, 45-guard company
The real cost
None of these feel like emergencies. Each one is small enough to absorb. So you absorb it. And then you absorb it again next cycle. And the one after that.
3-5%
of monthly revenue, leaking every cycle
At $75k/mo billing, that is $2,250-$3,750 gone. Not because anyone is careless. Because three systems that do not talk to each other require a human to bridge the gap.
A guard logs 10 hours. Only 8 make it onto the invoice.
Unbilled hoursA site gets billed at last year's rate. Nobody notices for months.
Rate driftOvertime hits before anyone flags it. Payroll is already sent.
OT surprisesA guard shows up missing a certification nobody checked.
Compliance gapsOrbito is the connection your tools never had.
A typical week
This is not a case study. It is what we built Orbito to solve, based on years of watching security operations lose money to the same problems every single week.
Monday 7:00 AM
$0 recoveredWithout Orbito
Ops manager Sarah opens Connecteam, QuickBooks, and the master spreadsheet. She starts copying weekend shift data by hand — 38 shifts across 6 sites. Garcia's Saturday overnight at Westfield Mall doesn't match what Connecteam shows. She flags it in yellow and moves on.
With Orbito
Orbito synced overnight. Sarah opens one dashboard and sees 3 flagged discrepancies from the weekend — including Garcia's 10-hour overnight that Connecteam logged as 8. Two clicks to verify, one click to correct before payroll runs.
Monday 10:30 AM
$840 shortfall foundWithout Orbito
Sarah finds that Thompson has been billed at $22/hr for the Meridian Office Park site, but the contract rate is $25/hr. He's worked there for 6 weeks. That's $840 in revenue that walked out the door. How many other guards have wrong rates? No way to know without checking every single rate against every contract — 222 rate tables across 8 clients.
With Orbito
Orbito flagged the Thompson rate mismatch two weeks ago, the day it first appeared. The alert shows exactly which 14 invoices were affected, the per-invoice shortfall, and a total impact of $840. Sarah corrected it in the next billing cycle. Money recovered.
Tuesday 2:00 PM
$360 billing errorWithout Orbito
Payroll review reveals 6 hours of overtime from the Greenfield Logistics site that were billed to the client as regular time. The invoice already went out last Friday. Now Sarah has to call the client, explain the error, and send a revised invoice — an awkward conversation that chips away at the relationship.
With Orbito
Overtime was auto-calculated before the invoice was generated. The client was billed correctly the first time — $360 in OT differential captured automatically. No awkward phone call. No revised invoice.
Wednesday 9:00 AM
4 hrs unbilledWithout Orbito
A client calls asking why their site at Riverside Plaza had no guard Sunday night. Connecteam shows Martinez clocked in at 10 PM and out at 6 AM, but his time entry was never created because he used the wrong geofence check-in. Four hours of billable work, no invoice line item. Sarah spends 45 minutes reconstructing the shift manually.
With Orbito
Orbito matched Martinez's GPS clock-in to the Riverside Plaza geofence automatically and created the time entry. When the slight location variance was detected, it flagged it for review rather than dropping it silently. The 4 hours were billed correctly.
Thursday 11:00 AM
$1,100 at riskWithout Orbito
Sarah is preparing invoices for 5 active clients. She cross-references shift schedules with time entries and discovers 18 missing clock-in punches this week — guards who worked but forgot to check in on the app. Each one needs a manual time entry. Three of them she can't verify without calling the site supervisor. Total billable hours in limbo: roughly $1,100.
With Orbito
Orbito's missing-punch report was generated Monday at 6 AM. Supervisors were auto-notified to confirm the 18 gaps. By Wednesday, 15 were confirmed and time entries created. The remaining 3 were legitimately missed shifts. Invoices go out on time with accurate data.
Friday 3:00 PM
3 overlaps foundWithout Orbito
While reviewing next week's schedule, Sarah notices three guards are double-booked — overlapping shifts at different sites. If she hadn't caught it, two sites would have been short-staffed Saturday night and the client would have been billed for coverage they didn't receive. She spends an hour reworking the schedule.
With Orbito
Orbito flagged the 3 scheduling overlaps on Wednesday when the schedule was published. Sarah resolved them the same day with suggested replacements based on guard availability and site certifications. No fire drill on Friday.
End of week
The real numberWithout Orbito
Sarah spent 8+ hours this week on manual reconciliation across three systems. She found two billing errors and corrected them. But the Thompson rate mismatch ran for 6 weeks before she caught it. Martinez's missing shift nearly went unbilled. Eighteen punches required manual reconstruction. Conservatively, $1,200 in revenue leaked this week — and that's just what she found.
With Orbito
Sarah spent 20 minutes reviewing Orbito's flagged items Monday and Thursday. Zero errors in outgoing invoices. Zero unbilled shifts. Every rate mismatch caught the day it appeared. She spent the other 7+ hours actually managing her operation instead of playing detective across three browser tabs.
Weekly tally
Without Orbito
With Orbito
Industry estimate: annual leakage
$18k-$45k
for a 50-guard operation billing $50-75k/mo
Orbito starts at
$299/mo
if it catches even one billing error, it pays for itself
What Orbito does
Mismatches flagged with reason, severity, and dollar impact.
Every sync
shifts, invoices, and payroll cross-checked
Unbilled hours, rate mismatches, and missed charges surfaced the moment they happen.
Instant
detection, not end-of-month surprises
Alerts fire before payroll runs so you catch errors before they cost you.
CA OT
daily, weekly, and 7th-day rules built in
Know exactly where you are making money and where you are not.
Per site
profitability updated every sync
Flagged the moment something expires or goes missing.
Zero gaps
certs, licenses, and training tracked
Rate tables, renewal dates, and billing terms in one place.
30 days
advance notice on renewals
How Orbito works
No black boxes. No mystery algorithms. Orbito shows you exactly what it found, why it matters, and what the financial impact is.
01
Every clock record cross-referenced against every invoice line item and payroll entry.
02
Rate mismatches, unbilled hours, overtime errors, and missing punches surfaced with dollar impact.
03
A clear list of what needs attention. Source data, discrepancy, and recommended action for each item.
04
Nothing changes without your approval. Orbito finds the problems and prepares the fix. You confirm.
| Site | Scheduled | Worked | Billed | Margin | Status | |
|---|---|---|---|---|---|---|
| Apex Financial HQ | 640 | 628 (-12) | 592 (-36) | Significant | ||
| TechVault Data Center | 1008 | 996 (-12) | 932 (-64) | Significant | ||
| Harbor View Mall | 640 | 632 (-8) | 608 (-24) | Minor | ||
| Greenfield Business | 480 | 480 | 472 (-8) | Significant | ||
| Pacific Heights Condos | 480 | 480 | 480 | Matched |
Built for every role
“Where is my money going?”
Per-site P&L
updated every sync cycle
“What needs my attention right now?”
Zero surprises
issues caught before they cost you
“Are these numbers actually right?”
Every dollar
accounted for before books close
The difference
The status quo
With Orbito
No migration. No new software for your guards. No IT team required.
Link Connecteam, QuickBooks, and Gusto in minutes using their official APIs. Orbito reads your data. Nothing in your current workflow changes. Setup takes under 30 minutes.
Every sync, Orbito compares scheduled hours against actual punches against billed amounts across every site. It identifies discrepancies, calculates the financial impact, and prepares a summary of what needs your attention.
Orbito sends you clear, prioritized results. Approve corrections, flag invoices for rebilling, or escalate compliance issues. You stay in control. Orbito does the work.
The comparison
More built-in intelligence, fewer spreadsheets, zero workflow changes.
Integrations
No switching. No migration. Orbito reads from the tools you already pay for.
Connecteam
QuickBooks Online
Gusto
Coming Soon
ADP
Coming Soon
Paychex
Coming Soon
Google Sheets
Coming Soon
More integrations on the way. Request yours →
Choose the plan that fits your operation. All plans include a 14-day free trial.
Founder rate
For small security companies getting started.
Founder rate
For growing companies that need full visibility.
Priority onboarding for early customers
For large operations with custom requirements.
Prices lock in at your sign-up rate. No surprise increases.
Why Orbito
Orbito was not built by a software team that read a whitepaper about security companies. It was built by people who have spent years inside security operations, watching money disappear between systems that were never designed to work together.
Connecteam tracks your shifts. QuickBooks handles your invoices. Gusto runs your payroll. Each one does its job. None of them know what the others are doing. Every pay cycle, a human bridges the gap. Orbito replaces that human with automation that does not miss things.
“I watched thousands of dollars leak out of operations every month. Not because anyone was bad at their job, but because no tool existed to catch what falls between the cracks. So we built it.”
— Tai Gonzales, Founder
No. Orbito reads from the tools you already pay for. Your guards keep clocking in through Connecteam. Your invoices still live in QuickBooks. Your payroll still runs through Gusto. Orbito sits between them and reconciles the data automatically. Nothing in your current workflow changes.
Every week you wait is another week of unbilled hours, rate mismatches, and OT errors. Orbito recovers that margin automatically.
Founder pricing locks in at signup. No credit card required.
Average setup time: 30 minutes · No engineering required